A 30-minute quarterly review of your SDK and API inventory covers five things: mismatches between the list and reality, stale or orphaned rows, upcoming deprecations, changes in data sent, and decisions to keep, change or retire. Prepare the data beforehand so the meeting is for decisions only.
Before the meeting
The review fails if people spend it hunting for data. The coordinator prepares four short lists the day before:
- Unmatched hosts. Destinations in outbound logs with no inventory row.
- Unmatched packages. Vendor SDKs in dependency scans with no row.
- Stale rows. Rows not confirmed in the last 12 months, or whose owner no longer works there.
- Dated items. Integrations with a known vendor end date in the next six months.
Send each owner their own rows in advance and ask them to confirm or correct.
The agenda
| Minutes | Item | Output |
|---|---|---|
| 0 to 5 | Coverage: how many rows, how many unmatched | Number tracked from last quarter |
| 5 to 12 | Unmatched hosts and packages | An owner and a due date for each |
| 12 to 18 | Stale and orphaned rows | Confirm, reassign or retire |
| 18 to 23 | Deprecations and vendor changes | Migration tickets with owners |
| 23 to 28 | Data changes: new fields or scopes | Referral to privacy or security where needed |
| 28 to 30 | Recap | Written list of actions |
What good looks like
Every row has a named owner who is still on the team. Every vendor SDK in the dependency scan maps to a row. Every high-risk integration has a revocation step and a failure plan. The unmatched list is shorter than last time.
OWASP's guidance on inventory emphasizes documenting hosts with their environment, audience and version, and retiring versions you no longer need. A quarterly review is the moment those facts are checked rather than assumed.
Rules to keep it short
- Skip rows with no change. Review exceptions only.
- Assign before leaving. Every action leaves with a name and a date.
- Park debates. If a vendor choice needs a longer discussion, schedule one.
- Keep notes in the inventory. Not in a separate document nobody opens.
When to review more often
High-risk integrations, such as those handling payments, authentication or production credentials, deserve a lighter check monthly. After an acquisition, a reorganization or a major vendor incident, run an extra pass.
Try it yourself
Open the continuous monitoring demo and notice how results change between checks. That kind of change stream is a good source for the unmatched packages list in your review.
Click through it at your own pace, or open it full screen.
Quick check
Who attends?
The coordinator, one representative per product group, and a security contact. Privacy joins when data changes are on the list.
Is quarterly too often?
For most teams it is a reasonable balance. Lower-risk inventories can go twice a year with automated checks in between.
Safeguard offers SBOM and dependency scanning and asset discovery that can feed this kind of inventory. You can run a free scan at gold.safeguard.sh/scan.
Sources
Last reviewed: 19 October 2026.
